The National Leaders Conference is your opportunity to interact with a range of senior-level leaders in your network. For 2020, the audience will be 200+ Academic Leaders. Learn more here.
The CAIS Diploma in Independent School Leadership is designed to prepare participants for senior leadership roles in independent schools. Learn more here.
The CAIS Strategic Change Accelerator provides the guidance and support for school teams planning important innovative change. Learn more here.
CAIS is committed to protecting its users’ privacy and maintaining the integrity of any identifiable information that CAIS collects about its users (“Personal Information”) through the cais.ca website and any related CAIS websites (collectively, the “Site”). CAIS believes that it is important that its users understand what Personal Information is collected and the following Privacy Policy explains CAIS’ privacy practices, describes the steps that CAIS takes to keep Personal Information confidential, to inform its users about how and why CAIS collects Personal Information and to provide its users with CAIS contact information should a user have questions or concerns about CAIS’ online Personal Information protection practices. CAIS understand that its users want control over how CAIS collects, uses and discloses Personal Information.
The CAIS Site may contain links to the websites of Member schools, affiliate associations, corporate supporters and other third parties that are independently owned and operated by such third parties. These other websites have their own privacy policies and are not governed by this Privacy Policy. CAIS is not responsible for the privacy practices or the content of any website(s) owned and operated by any such third parties. Other websites may collect and treat information collected differently, so CAIS encourages its users to carefully read and review the privacy policy for each website visited via the Site or otherwise.
CAIS keeps Personal Information that its users provide to it in strict confidence. Personal Information is not sold and its users have control over how CAIS obtains, uses, and gives out Personal Information about them. Its users also have access to the Personal Information that CAIS has about them and CAIS respects its users’ privacy when CAIS markets its services.
CAIS collects various types of Personal Information. To access certain CAIS services a user may be asked to provide certain contact information (such as name, e-mail address, address, postal code, telephone number, etc.). Should a user wish to attend our professional development courses, the user will also be asked to provide CAIS with credit card or other payment information.
CAIS will collect only Personal Information that its users have voluntarily provided to it. CAIS will not collect any Personal Information about its users without informing its users ahead of time (either through this Privacy Policy or at the time CAIS is requesting Personal Information from its users), why and how Personal Information is being collected and how such Personal Information will be used or disclosed (if applicable).
The following are examples of how CAIS may collect Personal Information:
CAIS collects Personal Information and uses it solely in order to:
CAIS will infer users’ consent to the collection of Personal Information for these purposes through users’ use of the Site and CAIS’ systems.
CAIS does not sell to third parties any Personal Information that CAIS collects. CAIS will obtain users’ consent before CAIS obtains, uses or discloses to other persons, information about users except as otherwise described in this Privacy Policy unless CAIS is obliged to do so by law or to protect CAIS’ interests. CAIS may share the Personal Information that users provide with other companies hired to provide services for CAIS. These companies – CAIS’ third party vendors – are contractually bound to use Personal Information shared with them only to perform the services they have been hired to provide. CAIS does not share, sell, or lease Personal Information about users to any other third-parties except as otherwise described in this Privacy Policy.
By choosing to provide CAIS with Personal Information as described in this Privacy Policy, users are further consenting to its use in accordance with the principles outlined in this Privacy Policy and as may be further outlined at the time of collection.
The protection of Personal Information is of critical importance to CAIS. If a user does not want CAIS to use Personal Information collected about the user for marketing or publicity purposes, the user should tell CAIS at the time the information is collected. A user can withdraw its consent any time after the consent is given, provided there are no legal requirements to prevent this, by sending an e-mail to tnolan@cais.ca.
Please note, if a user does not consent to certain uses of information, or if a user withdraws its consent, CAIS may not be able to provide the user with a particular service. If so, CAIS will explain the situation to the user to help the user with its decision.
CAIS may share Personal Information about a user within CAIS and with (i) named third parties, i.e. in connection with the National Tracking Project; or (ii) CAIS’ third party vendors (including credit card processors); however, CAIS will not release Personal Information to anyone outside CAIS and such named third parties and third party vendors without the user’s consent.
There are some limited exceptions to the above rule. For example, CAIS may collect, use or disclose Personal Information without a user’s consent if CAIS: i) must disclose information for legal reasons as CAIS may be compelled to release information by a court of law, or other legal or regulatory authority, and if so, CAIS’ policy is to release Personal Information only to the extent that CAIS is required to do so; and ii) has to protect the interests of CAIS as in certain circumstances CAIS may have to collect, use or release Personal Information for its protection; for example, CAIS may do so to detect or prevent fraud.
A user can check its Personal Information to verify, update and correct it, and to have any obsolete Personal Information removed. For the purpose of clarity, CAIS users will have to put requests in writing. There is no charge for verifying or correcting Personal Information. Depending on the circumstances, there may be a charge if a user wants a copy of records. CAIS will let users know in advance if there is a charge.
It may not be appropriate for CAIS to release certain information to a user. Where information will not or cannot be disclosed, CAIS will provide the user with the reasons for non-disclosure.
If CAIS has obtained Personal Information about a user from other third parties, upon the user’s request, CAIS will let the user know the third party that CAIS received it from, subject to applicable law.
CAIS will use commercially reasonable efforts to deal quickly with a user’s request to see its Personal Information, and will always respond to a user within 30 days of a request. If CAIS needs to extend the time, or CAIS has to refuse a request, CAIS will tell the user why, subject to any legal restrictions and CAIS will notify the user of the new deadline, the reasons for the extension, and the user’s rights under the applicable legislation respecting the extension.
Whenever possible, CAIS will update any Personal Information obtained from any source. If a third party has given CAIS Personal Information which a user tells CAIS is incorrect, CAIS will give the user the name and address of that party so that the user can correct the Personal Information.
There may be files that include Personal Information about more than one user, or that have information confidentiality to CAIS or that is the property of CAIS. As CAIS must protect everyone’s confidentiality and legal rights, CAIS cannot make these files available to persons outside of CAIS. However, CAIS will make available to a user any factual Personal Information about the user contained in such files.
CAIS will maintain commercially reasonable physical, procedural and technical security measures with respect to its offices and information storage facilities so as to minimize any loss, misuse, unauthorized access, disclosure, or modification of Personal Information. This also applies to CAIS’ disposal or destruction of Personal Information.
CAIS keeps the Personal Information that it collects strictly confidential. Only authorized personnel have access to this Personal Information. CAIS and its third party vendor personnel who have access to Personal Information receive special training regarding privacy protection.
If any employee of CAIS or its third party vendors misuses Personal Information, CAIS will consider such action as a serious offence for which disciplinary action may be taken, up to and including terminating of employment. If any individual or organization misuses Personal Information provided for the purpose of providing services to or for CAIS, then CAIS will consider this a serious issue for which action may be taken, up to and including termination of any agreement between CAIS and that individual organization.
CAIS’ computer security specialists endeavor to build security into all its computer systems. This should protect Personal Information at all times, when it is stored in data files or handled by CAIS employees.
CAIS has taken steps to protect the confidentiality of users’ on-line viewing. When a user visits the Site, the Site is able to recognize the user’s Internet service provider, but does not identify the user as an individual. CAIS has also taken steps to ensure that any service providers and suppliers with whom it shares any Personal Information are committed to maintaining the privacy of Personal Information, as outlined in this Privacy Policy, and refraining from making any independent or unauthorized use of Personal Information.
However, for greater clarity, CAIS cannot guarantee that any Personal Information that a user may choose to disclose via the Internet will not be intercepted by third parties. CAIS assumes no responsibility for Personal Information disclosed through the Internet, which is intercepted, diverted or otherwise accessed.
CAIS keeps Personal Information only so long as CAIS needs it for the services that a user is using, to offer the user services and for a reasonable time thereafter, or to meet any legal requirements. CAIS has retention standards which meet these requirements. CAIS destroys Personal Information when it is no longer needed, or removes the user’s name from the Personal Information.
CAIS is committed to upholding the CAIS Privacy Policy. Since CAIS is responsible for the Personal Information under its control, it has designated its Privacy Officer as accountable for CAIS’ overall compliance with privacy laws and with this Policy. Responsibility for ensuring compliance with the CAIS Privacy Policy rests with CAIS’ Privacy Officer, who may designate one or more persons to be accountable for its compliance. Other individuals with CAIS may be delegated to act on behalf of the Privacy Officer or to take responsibility for the day-to-day collection and processing of Personal Information. CAIS will use commercially reasonable efforts to dedicate such resources as are reasonably necessary to ensure these privacy principles are adhered to, and shall review these resources periodically. If a user has any questions, concerns or complaints about CAIS’ Privacy Policy, or about how CAIS is living up to it, please let CAIS know by sending the Privacy Officer an email at tnolan@cais.ca or by sending the Privacy Officer a letter to the following address:
Canadian Accredited Independent Schools (CAIS)
264 Welland Avenue, 2nd Floor, Suite P.
St. Catharines, Ontario L2R 2P8
Attention: Privacy Officer
Whatever the circumstances, resolving the problem for the user is CAIS’ primary concern. Providing legal action has not been taken on the matter, the Privacy Officer will consider a user’s concern and the user will receive a response within 30 business days. If the user is not satisfied with the decision of CAIS’ Privacy Officer regarding the complaint, the user can ask how its complaint can be considered further.
Professional Development
CAIS offers three national face-to-face PD programs per year: Heads and Chairs Meeting in October, National Conference in April, and Leadership Institute in July.
CAIS will offer online PD every year and may partner with CAIS schools to extend the learning online to CAIS colleagues.
CAIS National Networks will advise on issues of national significance and support research and professional learning opportunities, including the program for the National Conference in April.
National Networks may offer online PD and use the CAIS office for resources and communication, use of the CAIS website for promotion and posting, and use the CAIS branding, if supported and approved by their Heads.
Only CAIS Heads may seek partnership opportunities with CAIS. No other PD offerings may be made by any groups using CAIS branding, except in accordance with the following guidelines:
If a CAIS school chooses to offer a learning opportunity and invite other colleagues, the Head may seek the partnership of CAIS, which may include communication through the CAIS office, posting on the CAIS website, technical support (recording and/or live streaming), and the use of CAIS branding.
All CAIS schools may share PD offerings to be posted on the CAIS website if the invitation is extended to all CAIS members and approved by the Head and the CAIS ED.
Each CAIS Conference shall be organized by a Program Committee in partnership with the CAIS office staff. The Chair of the Program Committee will be the contact person for CAIS. The National Conference Program Committee will include representation from the NNACC.
CAIS has officially recognized the following 10 National Networks:
Academics
Operations/Business
CAIS Conferences are designed for CAIS Members. Non-members (who are employees of independent schools in comparable positions) may attend once, with permission of the CAIS ED, and at double the Member rate.
CAIS Conferences will be evaluated by CAIS and results will be shared with the current and incoming Program Committee.
The National Networks that have funds may submit a budget to the CAIS Finance Committee for approval until such funds are depleted.
CAIS determines the registration fee and budget in consultation with the Program Committee.
All revenue, including sponsorship, and expenses flow through the CAIS office and will be audited annually.
CAIS maintains an up-to-date database of all National Networks, and all official communication (accreditation, PD, research and/or national programs) is sent through the CAIS office.
National Networks may maintain informal National Network social media communications, including website, LinkedIn, etc, but everything must be aligned with the CAIS brand.
Any CAIS member may request for a communication to be sent through the CAIS office to the network.
CAIS will provide timely information about CAIS PD Programs to member schools on the CAIS website and through e-notifies.
All CAIS PD Programs must use CAIS branding only.
CAIS will approve the criteria and decision-making process for all awards.
All National Network governance structures will comply with CAIS By-laws, policies and procedures.
All National Network executive members will be employed by CAIS schools and have the written consent of their Heads.
CAIS will inform the National Networks twice per year of any new employees in their network.
CAIS will support a mentoring and orientation program for member leaders that will be implemented by the National Networks.
CAIS serves schools through the development of National Standards, a rigorous accreditation process and a variety of professional development, research and other offerings. Membership in CAIS is voluntary and requires all schools to be accredited. CAIS schools are independent, self-governing entities and, as independent schools accredited by CAIS, strive to operate in the interest of their constituents and the public interest in accordance with recognized and applicable ethical and legal practices.
CAIS does not intervene on behalf of individuals in matters between an individual and a CAIS school. Individuals will be advised to utilize the appropriate reporting structure within the applicable school. When a complaint is made, CAIS will notify the applicable school of the matter.
Companies interested in being a CAIS Sponsor must agree to the following points:
Student safety is a priority for CAIS. This policy is intended to ensure that CAIS Member schools follow a consistently rigorous process when billeting students as part of a CAIS event for students.
In order to participate in a CAIS student activity, a school must demonstrate a thorough process to identify and communicate risks associated with participation in an event.
CAIS requires that schools complete the Memorandum of Understanding between the host and participating schools. CAIS will make the Memorandum of Understanding available to all host schools. CAIS reserves the right to require that police checks be conducted in respect of any persons involved in billeting students.
Approved by the CAIS Board, August 2017
This policy governs the publication of and commentary on social media by employees, Board members, volunteers, and independent contractors of Canadian Accredited Independent Schools (CAIS). For the purposes of this policy, social media means any facility for online publication and commentary.
This policy is in addition to and complements any existing or future policies regarding the use of technology, computers, e-mail and the internet.
Please be sure to read our Confidentiality And Conflict Of Interest Policy, which is incorporated herein by reference, especially the section on Public Pronouncements, which reads: “No person to whom this Policy applies, other than the Chair of the Board and the Executive Director, shall speak to, or interact with, the public, media, or other organizations on matters pertaining to CAIS’s operations or policies without having been explicitly authorized to do so by the Chair of the Board or the Board of Directors.”
CAIS employees, Board members, volunteers, and independent contractors (CAIS Personnel) are subject to this policy to the extent they identify themselves as a CAIS employee, Board member, volunteer, or independent contractor. CAIS Personnel are to use good judgment in all online comments. Even on their personal time they must post responsibly and respectfully.
When engaging in personal social media use, CAIS Personnel should not use their identity as CAIS employees, Board members, volunteers, and independent contractors, including CAIS email accounts in association with personal sites that are outside the scope of CAIS’s mission. Privacy settings that might allow others to post information or see information that is personal should be set to limit access. Be mindful of posting information that you would not want the public to see.
Before engaging in work related social media, CAIS Personnel must obtain the permission of the Executive Director. Once permission has been granted, CAIS Personnel are free to publish or comment via social media in accordance with this policy (Note: any potential crisis communications or mainstream media inquiries must be referred to the Executive Director or the Chair of the Board). The overall goal is to participate online in a respectful, relevant way that protects our reputation.
The following guiding principles should be respected when using social media:
Policy violations will be subject to disciplinary action, up to and including termination for cause.
CAIS requires that a Member school:
It is the responsibility of all Candidate and Member schools to represent their membership and accreditation status accurately in accordance with this policy.
Candidate schools may use 'CAIS Candidate Member School' logo found in CAIS Connect and they must state that they are working to achieve accreditation by a certain date.
If a Member school is given Conditional Accreditation, the school may use CAIS’ logo.
A Member school put on condition remains a Member pending resolution of the issues causing the condition and may describe itself as having accredited status during the period after it is put on condition and until the Board reviews the Member’s Interim Report responding to the conditional status. After that period, the Member must refer to itself as having Conditional Accreditation if that is still its status. Once the conditions are satisfactorily resolved, the school’s membership and accreditation status is renewed by the Board and publicized by the school and by CAIS.
On first reference in written materials, schools are expected to use the full name of “Canadian Accredited Independent Schools”. The abbreviated form of CAIS’ name may be used on second and continuing references.
Schools are invited to contact the Executive Director’s assistant for the logo image formats and for some examples of schools promoting their membership and accreditation status. Member schools that have recently used the logo in marketing promotions are also invited to share samples electronically with the Executive Director.
Login to CAIS Connect to access the CAIS Logo Style Guide and Assets.
A Visiting Committee Report belongs to the school for which it was written. CAIS recommends that a school make public information about its accreditation status, in accordance with the Policy on Usage of Logo, and the findings contained in the Visiting Committee Report. If only a portion of the Visiting Committee Report is made public, the school must accurately reflect the totality of results.
All Visiting Committee Reports and accreditation status letters are sent by the Executive Director to the Head of School and Chair of the Board; these accreditation status letters may be distributed to the school community but may only be made public in full. In the case of share capital schools, the accreditation status letters and Visiting Committee Reports are sent to the Owner of the School and Chair of the Board. CAIS encourages schools to share all correspondence and Reports with their full Board.
CAIS will keep Visiting Committee Reports confidential in accordance with the disclaimer set out therein. In response to inquiries from the public, CAIS will disclose only a school’s membership and accreditation status; provided that in the case of a Member being put on condition, during the period after the Member is put on condition until the Board reviews the Member’s Interim Report responding to the conditional status, CAIS will describe the Member as having accredited status rather than Conditional Accreditation. Information regarding a school’s progress in the initial accreditation process, or issues of concern for a Member under review, is not made public by CAIS.
This report is a confidential document. Final copies of the report have been submitted to the Board of CAIS, as well as to the Head and Chair of the Board of the school. Beyond this distribution, no one, including the Visiting Committee Chair and other members of the visiting team, the CAIS Evaluation Council (herein collectively referred to as “the CAIS Team”) and the CAIS office, is authorized to release any of the information contained in this report without the express written approval of the Head or Chair of the Board of the school.
The goal of the CAIS Team is to determine the actual situation, as it existed in the school, its program and its procedures, and not to pass judgment on the school’s personnel. This report is an objective description of circumstances at the school as they appeared to the CAIS team.
This report is not intended to be used as an assessment of the professional competency of any of the school’s personnel and its use for such purpose is expressly disclaimed and prohibited by CAIS.
Any recommendations on safety issues should be addressed as soon as is feasible. While the CAIS team may comment on conditions related to safety, the report is not a substitute for periodic inspections of the facilities by the school as required by law and by principles of good practice in risk management.
The members of the Visiting Committee, voluntarily and to the best of their ability, applied their professional judgment in arriving at the conclusions reported in this report.
CAIS recommends that the school’s legal counsel review the specific recommendations and suggestions put forth in this report or variations thereof that the school may make before implementing them in light of any contractual obligations with staff and to ensure the compliance of the school’s operations, plant and equipment with any applicable federal, state or provincial statute or regulation or Municipal By law.
A school that is subject to an accreditation decision of the Board may appeal to the Board to ask the Board to modify its decision. Any such appeal will be subject to the following procedures: